Technical Assistant
  • Capetown, South Africa
  • SMEC
Job Description
  • Global engineering consultancy with great career opportunities
  • Opportunity to work on a variety of interesting projects both locally and internationally
  • Friendly working environment across the business

About SMEC

SMEC employs passionate and innovative people who are driven to deliver exceptional outcomes and who want to feel valued in a diverse and inclusive workplace.

We are committed to developing our people. We encourage them to see things differently, to be creative, to push boundaries, and to work on a broad range of projects that help build a better future.

Consistently recognized for technical excellence and design innovation, SMEC continues to receive industry awards and accolades from around the world.

Engineering News-Record (ENR) currently ranks SMEC in the top 24 of the 2021 Top 225 International Design Firms’.

The role

SMEC South Africa is currently seeking a talented Technical Assistant in the Power & Energy function in our Cape Town office .

This position is an administrative role, within the Functional Group, that is responsible for implementing and maintaining the SMEC quality system, maintaining a documentation control system, and other administrative duties related to one project in general, but smaller support roles on multiple projects may be required.

With a track record of achievement in a similar role, you will have gained experience in an engineering design consultancy and have a passion for building trusted relationships to drive positive change and win new work.

Suitable applicants will be able to :

  • Build SMEC's brand regionally & Nationally as a leading consultant with a strong reputation for innovation, technical excellence, quality, and project delivery
  • Assist the Regions to achieve sustainable growth of the group through targeted client relationship management and business development activity
  • When required, provide project governance, at project manager level, of project management in the group to achieve reliable project performance in terms of sophistication, timeliness, and quality
  • Support functional management to provide leadership to the employees in the group to ensure cohesion, optimal performance, resourcing, retention, and professional development

REPORTS TO

Function Manager, Technical Principal or any other person appointed to supervise him / her from time to time.

KEY RESPONSIBILITIES

  • Typing of letters, minutes and other relevant written communication as may be necessary
  • Liaison with client’s representatives
  • Attending meetings and recording of minutes
  • Data capturing and data classification
  • Data and document storage
  • Liaising with other SMEC staff working on this project
  • Completion of relevant procedural forms and documentation for quality process, auditing
  • Set up and maintain systems of financial and budget control
  • Maintain records as required by the role
  • Generate, review (technical content of the Software report to be completed by others), and distribute reports and other documentation as required by the role
  • Other administrative tasks such as the arrangement of travel, financial clerical functions, scheduling of meetings, CRM, invoicing, statements

KEY CHALLENGES

  • Quick pace and volume of learning
  • Working to deadlines
  • Familiarity with engineering environment for public sector clients

KEY CONTACTS

  • Functional General Manager
  • Function Manager
  • Technical Principal
  • Section Manager(s)
  • Engineers and other technical staff

KEY PERFORMANCE INDICATORS

  • Quality centred approach
  • Team player
  • Attention to detail and accurate work
  • Effective time management skills
  • Building effective systems

RECOMMENDED QUALIFICATIONS, SKILLS AND EXPERIENCE

  • Matric
  • Relevant qualifications, diplomas and / or certificates in relevant fields (administrative, quality auditing, management, secretarial, software)
  • Software skills : MS Office, Project Document Management Software
  • Minimum 15 years of practical experience in the relevant field
  • Excellent written and oral communication skills
  • Project management skills
  • Sound knowledge of Quality Assurance (QA) and auditing

Closing date : Friday, 14 April 2023

Details of the package on offer will be shared with shortlisted candidates.

SMEC is an equal-opportunity employer. Diversity is a source of strength for our people, our clients, our partners and our communities.

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