Senior Bid Administrator
  • Johannesburg, Gauteng
  • Johannesburg, Gauteng
Job Description
Summary :
To support the planning, organisation and monitoring of all aspects of the preparation of bids from RFI/RFQ to the start of contract negotiations.
The role will be divided in to 3 major responsibilities
1.        General Administration
  • Â Â Â Â Monitoring of new bid adverts on a daily basis and preparing summary in respect thereof;
  • Â Â Â Â Emailing new leads to Bid Manager;
  • Â Â Â Â Assist with the qualification of all tenders
  • Â Â Â Â Compilation of tenders
  • Â Â Â Â Registration of all tenders on the CRM
  • Â Â Â Â General query handling;
  • Â Â Â Â Escalation of queries;
  • Â Â Â Â Ad hoc maintenance of bid register;
  • Â Â Â Â Ad hoc updates to tender/bid library;
  • Â Â Â Â Maintenance of electronic filing system;
  • Â Â Â Â Completion of Supplier Database Registrations as and when needed;
  • Â Â Â Â Follow up of expiry of supporting documentation (Tax Clearance Certificates, ICASAÂ Â Â licenses etc);
  • Â Â Â Â Provide ongoing assistance to the Sales Director/Bid Administrator as and when required;
  • Â Â Â Â Monitoring of National Treasury website for circulars in terms of new procurement policies/legislation etc;
  • Â Â Â Â Administration of electronic contracts database.
2.        Pre RFI/RFQ Submission
  • Â Â Â Â Arranging payment and collection of bid document;
  • Â Â Â Â Coordinating compulsory briefings/site surveys;
  • Â Â Â Â Formatting of bid response documents according to Style Guide;
  • Â Â Â Â Checking of documents from a grammatical and layout perspective;
  • Â Â Â Â Printing and collation of responses;
  • Â Â Â Â Arranging delivery of bid responses;
  •     Completion of statutory RFP/RFQ document with the assistance of Bid Administrator. Â
3.        Post Submission
  • Â Â Â Â Completion of submission summary report (pricing, solution etc);
  • Â Â Â Â Follow up with Organ of State/customer until award;
  • Â Â Â Â Monitoring of state organ/client websites for award information.

  • Advanced  Microsoft Office (Excel and Word);
  • Matric;
  • 2 - 4 years previous bid / tender experience essential

Should you not hear from us within days, kindly consider your application unsuccessful.

#bid #administrator #ISP #telecoms

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