Programme Administrator
  • Midrand : Gauteng
  • DBSA
Job Description

Duties and Responsibilities 

  • Attend to all program / project administration requirements including arranging and administering
    stakeholder interactions, budget and cost administration, record keeping and general administrative
    support to the project team
  • Facilitate compliance with relevant standards, policies and procedures for the relevant programmes and
    projects
  • Create a project information library/Project Artefact Library and manage ad-hoc and standard project
    information
  • Create project files for all projects within the program according to best practice project management
    process of the PMBOK
  • Liaise with document control and planners to ensure coding and numbering of program documentation
    align and comply to the programme
  • Monitor library to ensure required information and/or documentation are archived as per the
    Administer contracts under the guidance of the programme or project manager (scheduling, project
    meetings, progress reporting)
  • Plan, arrange and monitor project resources, materials and equipment to support the project team
    Make logistical arrangements for team members
  • Coordinate and schedule training
  • Review and validate scope information and capture in scope change register
  •  Capture and submit change request to Project Manager for elevation
  •  Update scope change request register and applicable project documentation and registers
  • Support the Programme Manager with the following tasks:
  •  developing a project plan from concept to completion
  • ensuring project activities are scheduled

Requirements

  • A minimum of 3 to 4 years of experience in a similar function
  •  Basic knowledge of the PMBOK
  •  Proven track record in managing high performance professional teams
  •  In-depth experience of working in infrastructure delivery related fields.
  •  Good knowledge of project and contract management
  •  MS Office and MS Project or other project scheduling tools
  • Experience in infrastructure delivery and/or spatial integration
  • Understanding of government priorities, systems and processes
  •  Understanding of stakeholder and brand management.
  •  Strong verbal and written communication skills

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