Procurement Coordinator
  • Cape Town, South Africa
Job Description


The primary function of this role is to provide high-level administrative support to the Procurement Department. An Interior Design or Design related background would be advantageous.


  • Local and International Suppliers Relations and Development
  • Supplier Library Management
  • Quotation Requests, Comparisons, Tenders, Alternatives Sourcing
  • Briefing of Manufacturers, Quality control of items in manufacture
  • Installation team planning (Local and International), Installation Kit collation
  • Monitoring and preparing Procurement & Installation Programmes
  • Carry out weekly progress inspections weekly for all goods in production
  • Set up & check production progress folder structures, to ensure all references, approved samples, final shop drawings & images are saved correctly
  • Issue formal order mails for all local custom items, including final completion dates and arranging scheduled inspections
  • Track all orders from purchase order confirmation, through to completion & delivery to site / final destination
  • Preparation of Master Order Tracking Sheet for all P&L Projects
  • Preparation of Client Delivery Schedules
  • Update Order Tracking Master Doc & Delivery Schedules according to all cost / quote updates captured
  • Control of all P&L Projects approved sample selections
  • Issue weekly production progress image reports to Project Manager's for review & feedback
  • Liaise with manufacturers to ensure all snag works are resolved, including problem solving where there may be production issues / concerns
  • Manage Quality Control of items in production
  • Assist with elements of product development as and when necessary
  • Checking quality and accuracy on all product orders, at the factory and on delivery
  • Inspection of goods at storage or on site, packaging, labelling
  • Monitoring order progress and controlling payment run
  • Supplier Maintenance Manuals for Client handovers
  • Reviewing OSFP and issuing feedback to Finance Department for payment
  • Arranging for all furniture deliveries either to site or storage, the tracking and recording thereof
  • Oversee deliveries & installations
  • Assisting JPMS, SPMS and Photographers with Media Shoots of completed projects
  • Sit in on meetings with Suppliers / Clients with Project Managers
  • Assist with team filling when required


  • Must reside in Cape Town, with valid driver's license and own vehicle.
  • Must have camera / camera phone to take clear, good quality production progress images
  • Exceptional level of accuracy and attention to detail.
  • Discretion and confidentiality are essential to the role.
  • Excellent knowledge of the Microsoft Office Suite
  • Ability to remain calm, multitask and work under deadline driven pressure.
  • Ability to build good relationships at all levels and the ability to work well in a team.
  • Excellent organisational skills
  • Able to manage sensitive and confidential information
  • Able to work without supervision, to use initiative and be proactive while working within a team
  • Ability to prioritise and manage own workload amidst conflicting demands and busy work periods.
  • There will occasionally be a requirement to work additional hours which may include weekends.
  • Able to demonstrate a high degree of professionalism

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