Job Description

Office Administrator has a responsibility to assist with the implementing and maintaining effective day to day administration support for all laboratory activities, Based in Centurion

• NQF Level 4
• Understanding of QHSE – processes (ISO 17025, ISO 9001 , ISO 45001 and ISO 14001)
• Finance experience such as invoicing, creating Purchas orders etc.)
• Performance history and experience.
• Good communication skills (verbal and written)
• PC-skills
• Fluent in English and local language

• Verification of Quality Documents as per the procedures and country requirements.
• Adhere to, and comply with, the Bureau Veritas Core Values, Code of Ethics and 3 Absolutes.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Deliveries and Collections. Arrange with courier companies for deliveries and collections
• Create and update records and databases with personnel, SHEQ , financial and other data and file accordingly
• Track stocks of office supplies and place orders when necessary
• Request for quotation and order good and services from supplier and service providers
• Create purchase order numbers and Amend wrong PO
• Request Statements and Invoices (if not received) and forward to finance
• Request bank letters should the supplier not be loaded on the bank
• Scan Analyses request forms s and save in the ARF folder on a daily basis.
• Supplier Verification
• Register complains Communicate with marketing and Transformation and Talent Management team where required
• Assist HR where required
• Attend to clients with requests regarding BEE status and company details such as Registration and VAT numbers.
• Complete Business Credit Applications for new Suppliers
• Assisting with compiling documents and requesting for relevant information in regard to tenders from varies business units within BV
• Update timesheet and Leaves and uploaded on ESS on a weekly basis
• Assist sample preparation and laboratory analyst with administration request and payroll matters.
• Uploading and updating quotes on sales force
• Invoicing
• Orders
• Carry out any additional functions as may be required by management.

• Commitment to the company’s Core Values, Code of Ethics and ‘3 Absolutes’.
• Time and priority management.
• Reliability
• Analytical thinking.
• Initiative
• Dedication.
• Assertiveness

• High levels of concentration.
• Planning and organizing.
• Problem solving and decision making
• People management and development
• Conflict management.