• Gauteng
  • Motor Industry Bargaining Council
Job Description

Duties and Responsibilities

  • Coordinates the legal administrative process in any claims instituted as a result of legal action
  • Compile; type and collate relevant legal documents and forms.
  • Peruse files and flag relevant information for the Legal Liaison Manager and SSC Legal Officer
  • Maintain a follow up system on all legal matters and ensure timeous submission thereof
  • Mail, fax and arrange delivery of legal correspondence to external Attorneys and relevant stake holders.
  • Organize and maintain documents and case files.
  • Submit required documentation and forms timeously to the relevant departments and third parties.
  • Update and capture data on the Legal system where required.
  • Make photocopies of correspondence, documents and other printed matters
  • Assist Legal liaison Manager and the Legal officer in collecting information on pertinent matters and other records.
  • Handle queries related to cases, legal documents and forms.
  • Prepare files for trial, paginate and index
  • Responsible for Legal Liaison manager and the Legal Officer diary
  • Prepare the agenda and take minutes for the Legal Liaison Managers meetings.
  • Prepare the agenda and take minutes for the Legal Liaison Managers ’workshops.
  • Administer matters presented to the board for write offs’/reversals and ensure that all supporting documents for the matters to be written off are delivered by the regions to SSC within the recommended times and filed appropriately.
  • Assist with the execution matters supporting documents to Attorney and ensure that files gets delivered to the Attorney within the required time frames.
  • Follow up with the Legal Officers in the Regions on matters to be submitted.
  • Assist to compile reports to be presented to relevant Boards within the recommended deadline.
  • Compile monthly report for Board meetings as well as management meetings.
  • Type any legal documents to the specification of Legal Liaison Manager and the Legal Officers
  • Generate and create receipt and PO’s in X3 system for the approval of the Legal liaison manager, approvals.
  • Track expenditure from the legal Liaison managers budget and aligned expenses with the budget.
  • Attend to any adhoc duties for Legal liaison manager and the Legal Officers
  • Attend to Sheriff matters
Job Requirements

Knowledge / Experience / Skills / Abilities

  • Experience with typing legal documents and forms.
  • Ability to withstand pressure and provide the internal clients/customers with above average services
  • Ability to overcome obstacles and meet targets and deadlines, thereby producing the specified results
  • Ability to work independently and use initiative along with problem solving abilities
  • Ability to build strong effective relationships with all stakeholders, i.e. existing clients and potential clients as well as internal stakeholders, i.e. colleagues and management
  • Adopt appropriate interpersonal style in achieving task accomplishment, modifying behavior according to tasks and individuals involved
  • Customer orientated behavior
  • Must be a good team player and achieve objectives as set out by supervisor
  • Must be meticulous in carrying out tasks/instructions etc
  • Must have interpersonal and telephone and email etiquette skills
  • Must have good listening skills and attention to detail
  • Basic report writing skills
  • Query resolution skills


  • Matric (Grade 12) required
  • Paralegal qualification required
  • Excellent typing skills
  • Advance computer literacy.
  • Query resolution skills
  • Knowledge of administrative and clerical procedures and systems i.e. managing files and records and other office procedures and terminology

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