Job Description

PURPOSE OF THE JOB:

To administer the HR processes.

JOB RESPONSIBILITIES:

SAFETY, HEALTH, ENVIRONMENT, RISK, QUALITY AND COMMUNITY

• Identify and assess level of continuous risk exposures in area of responsibility by considering exposures to business, financial, legal issues, people, equipment, material, environment, processes, etc.
• Consider the level of risk, apply mitigation and implement control measures for residual risk (set objectives, minimum requirements, etc.)
• Comply with SHEQ requirements (SHEQ Toolbox)
• Utilise the Integrated Management System (IMS) to initiate, investigate and report SHEQ status

CUSTOMERS

Customer Relations:

• Interact with customers and familiarise yourself with operational concerns and any inherent peculiarities
• Ensure customer satisfaction

Suppliers Relations:

• Liaise with HR suppliers

BUSINESS PROCESSES:

HR Legislation:

• Comply with the relevant HR Legislation (Labour Relations Act, EE Act, Skills Development Act, etc.)

Onboarding:

• Assist with onboarding in accordance with the Onboarding Procedure
  

  Education, Training and Development:

  
  
• Maintain training records on database
• Schedule training interventions and forward invitations for nominations
• Notify attendees and immediate superiors of the training dates and arrangements
• Make arrangements for travel, accommodation, meals, venue, facilitator, etc.
• Compile course feedback reports
• Update attendance registers on the computer system
• Issue and distribute certificates on successfully completion of training interventions
• Coordinating training committee meetings and minute taking
• Maintain filing system
• Administration of Skills Based Pay
• Conduct skills development administration
  

  Talent Management:

• Maintain talent management files
  

  Bursary and Graduate Development Programme:

• Process payments to students and institutions
  

  Employee Study Assistance:

• Maintain and update study records
• Verify results and coordinate repayments of Study loans from unsuccessful candidates
• Process payments to students and institutions
  

  HR Systems:

• Maintain and update the HR System
  

  HR Administration:

• Prepare and distribute monthly reporting
  

  General Office Administration:

• Maintain HR Benefits administration

SHAREHOLDER VALUE

Financial Control:

• Control costs in area of responsibility

BEHAVIOURAL COMPETENCIES REQUIRED

• Safety Awareness
• Initiative
• Managing Work
• Results Orientation
• Customer Focus
• Operational Problem Solving & Decision Making
• Work Standards
• Interpersonal Relationships
• Communication
• Adaptability
• Contributing to Team Success
• Business Understanding
• Adhering to Values

WORKPLACE COMPETENCIES:

Skills:

• Computer literate – Microsoft Office
  

  Customer Relations:

• Apply the basic skills of customer service

HR Legislation:

• Demonstration and apply an understanding of all applicable HR and HRD Legislations eg: Basic Conditions of Employment Act (Act 75 of 1997) and Skills Development Act.
  

  Projects:

• Work as a project team member
  

  Organisational Values:

  
  
• Demonstrate an understanding of professional values and ethics
• Adhere to confidentiality
  

  HR Systems:

• Demonstrate knowledge and understanding of electronic system such as Chrome Doc/EBMS/SAP/LMS functionality
  

  General:

• HR Policies and procedures
• Operating computer systems
• MS Office
• Manage administration records
• Demonstrate knowledge of Events management

MINIMUM QUALIFICATION AND EXPERIENCE:

• Higher Certificate (NQF 5) or National Diploma in Human Resources
• 3 years relevant experience
• SAP Knowledge

CLOSING DATE: 12 February 2023