Financial Controller - Durban
  • Sandton, Gauteng
  • Sandton, Gauteng
Job Description
Reporting Line:
Procurement Financial Manager

Job summary:
As an Admin Controller you are responsible for all admin at the property including but not limited to; Finance Admin, Housekeeping Admin, Facilities Admin, Kitchen Admin, Front Office Admin, Procurement Admin Food & Beverage Admin and General Admin.

Key Performance Areas:

1. Financial/Procurement:
Responsible for all bookkeeping and admin of the hotel as set out by the General Manager.
Be available to assist with any other functions and requests from the General Manager.
To be present with all stock takes for all departments. To check, verify and support all departments to input stock takes and ensuring stock take procedures followed.
Responsible for controlling and issuing of floats to departments as required after the approval by the General Manager.
Support departments head to ensure floats have enough change for the shift.
Responsible for managing Petty Cash for the property. This includes submitting receipts, recons to General Manager for final sign off before submitting to Finance.
Support all departments with month end reports and recons. Check reports/recons before submitting to the General Manager for final sign off.
To check and verify all void reports before submitting to General Manager for final sign off.
Check and verify all promotions accounts before submitting to General Manager for sign off.
Support all departments to ensure consistency with document naming as per company standard i.e., Cash Control Menlyn Maine September 2022.
Support all departments with quotations from suppliers.
To procure all stationery for the property. Quotation to be signed off by the General Manager, order placed on Thyme system.
To ensure tax certificates collected and submitted to internal auditor for condemned/broken items donated to charities.

2. Payroll:

To order, receive and issue all uniforms for the property as authorised by the General Manager.
To ensure all new staff onboarding done on Roubler.
To ensure all new staff documents signed and submitted to HR.
Collect all training records from departments and submit to Human Resources & General Manager monthly. Update Teams monthly with all training records.

3. Front Office:

Responsible for ensuring that the banking of the previous days business is collected and balanced to the daily balancing summary. Ensuring cash drop sheet completed with all drops.
Responsible for checking the night audit reports and to deal with discrepancies with the Rooms Division Manager.
Responsible to ensure all Vouchers AR done accurately daily.
Support front office with the Guest Ledger.
Commission claims. Ensure that the correct invoices and schedules are compiled and submitted to the GM prior to submitting to Support for payment.
Refunds to be checked for validity before submitting to General Manager for final sign off. Then submit to correct area for refunding.
Checking that the transport recon is updated daily and that all charges are raised on Protel Air. Submit to General Manager on a weekly basis.

4. Food & Beverage:
To check and verify all Food and Beverage Trading Summaries before submitting to the General Manager for final sign off.
To check and verify all bar variance reports before submitting to General Manager for final sing off.
To check, verify and support with inputting all daily consumptions.
To check, verify and GRV all invoices before submitting to Procurement.
To check and verify all stock takes and input information on the required systems.

5. Kitchen:
To check and verify all Kitchen Trading Summaries before submitting to the General Manager for final sign off.
To check, verify and GRV all invoices before submitting to Procurement.

6. Housekeeping:
To check, verify and GRV all invoices before submitting to Procurement.
To check, verify and support with inputting all daily consumptions.
To check, verify and support with inputting on all Bulk Laundry information on recons and submit with the Executive Housekeeper on month end.
To check and verify housekeeping attendance register vs CSG monthly invoice before Executive Housekeeper submit to the General Manager for final sign off.

7. Facilities:
To check, verify and GRV all invoices before submitting to Procurement.
Invoicing to Body Corporate
To check and verify all stock takes and input information on the required systems.
Support Facilities Manager to track facilities expenses.
To check and verify utilities invoices against MOL with Facilities Manager before submitting to General Manager for final sign off.
To assist Facilities Manager with tracking utility meter readings and ensure updated on Teams daily.

8. Banqueting:
To check, verify that the AV Recon is updated daily and submit to all invoices to procurement/accounts on a weekly basis.

Requirements:
  • Accounting qualification
  • Computer literate
  • Advance level of Excel
  • Matric
  • 2-4 years experience as a Financial Administrative Controller within hotels.
  • Good interpersonal skills
  • Ability to multi-task
  • Good crisis management skills

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