Job Description

Overall Purpose of the Position:

The purpose of this role is to provide an efficient executive, confidential secretarial, personal assistant and administrative support service to the Publisher. Manage and co-ordinate all aspects of the Executives office in a highly professional manner.

• Provides confidential administrative support, exercising sensitivity, tact and diplomacy

• Act as first point of contact for queries - screen, redirect and action all incoming matters, following up where required

• Prepare complex correspondence, reports, presentations, agendas, minutes, etc. using business software applications (e.g. word processing and spreadsheets)

• Responsible for maintaining files, records, calendars and diaries; typically arranges business travel, coordinates meeting arrangements, and tracks expenses

• Co-ordinate meetings, conferences and functions, ensuring that the relevant delegates are timeously invited, appropriate venues are booked, and that necessary equipment, training materials and refreshments are arranged
• Assist in the compilation and preparation of Management Reporting, attending and typing up meeting minutes and any follow up actions.
• Manage internal and external interfaces on behalf of the Publisher
• Supporting the Marketing & Communications Manager with the delivery of key communications initiatives
• Proactively processing the Publishers expenses and raising POs in a timely manner

Ideal Requirements

A secretarial diploma/ qualification would be advantageous

• At least 5 years experience working with senior executives
• Professional communication skills
• Highly organised
• Independent
• Advanced skills with full suite of Microsoft Office products, notably Outlook / Excel /

PowerPoint / Word

• Proven ability to use a variety of multimedia communication tools (WebEx, video/ teleconferencing) and internal software systems (expenses, procurement, CRM etc.)

Key Personal Inherent Characteristics

Excellent communication skills

• Excellent verbal and written skills
• Excellent inter-personal skills
• High attention to detail
• Excellent follow up skills
• Friendly
• Customer focused
• Planning and organising skills
• Efficient
• Well spoken