Executive Assistant, Publishing, HYBRID
  • Johannesburg, Gauteng
  • Recruitment Dynamix (Pty) Ltd
Job Description

Overall Purpose of the Position:

The purpose of this role is to provide an efficient executive, confidential secretarial, personal assistant and administrative support service to the Publisher. Manage and co-ordinate all aspects of the Executives office in a highly professional manner.

  • Provides confidential administrative support, exercising sensitivity, tact and diplomacy
  • Act as first point of contact for queries - screen, redirect and action all incoming matters, following up where required
  • Prepare complex correspondence, reports, presentations, agendas, minutes, etc. using business software applications (e.g. word processing and spreadsheets)
  • Responsible for maintaining files, records, calendars and diaries; typically arranges business travel, coordinates meeting arrangements, and tracks expenses
  • Co-ordinate meetings, conferences and functions, ensuring that the relevant delegates are timeously invited, appropriate venues are booked, and that necessary equipment, training materials and refreshments are arranged
  • Assist in the compilation and preparation of Management Reporting, attending and typing up meeting minutes and any follow up actions.
  • Manage internal and external interfaces on behalf of the Publisher
  • Supporting the Marketing & Communications Manager with the delivery of key communications initiatives
  • Proactively processing the Publishers expenses and raising POs in a timely manner

Ideal Requirements

A secretarial diploma/ qualification would be advantageous

  • At least 5 years experience working with senior executives
  • Professional communication skills
  • Highly organised
  • Independent
  • Advanced skills with full suite of Microsoft Office products, notably Outlook / Excel /

PowerPoint / Word

  • Proven ability to use a variety of multimedia communication tools (WebEx, video/ teleconferencing) and internal software systems (expenses, procurement, CRM etc.)

Key Personal Inherent Characteristics

Excellent communication skills

  • Excellent verbal and written skills
  • Excellent inter-personal skills
  • High attention to detail
  • Excellent follow up skills
  • Friendly
  • Customer focused
  • Planning and organising skills
  • Efficient
  • Well spoken

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