Eco Time Payroll Administrator
  • Cape Town, WC, za
  • Red Ember Recruitment (PTY) Ltd
Job Description

Job Description

Red Ember Recruitment is looking for a payroll administrator t o make sure staff are paid correctly and on time. Performs all activities necessary to process both wages and salaries payrolls including maintaining related records, filling weekly and monthly payroll reports and preparing and processing of month end payments.


Key Performance Areas :

Processing wages and salaries payroll

Capturing and updating of leave records

Processing terminations

Processing production bonus

Processing month end payments

Processing shut down payroll

Job Description :

Processing of wages and salaries payroll :

Download clockings

Organise time amendments, absenteeism and overtime documentation submitted

Update Eco Time according to absenteeism and overtime documentation

Print Eco Time reports

Create weekly shift list

Create weekly absence list

Create house and time and attendance input sheets

Capture batch into VIP

Capture miscellaneous data into VIP

Update Salaries input sheet and create weekly paid hours list

Correction of payroll errors and changes

Generate reports to check data input in VIP

Print and distribute payslips weekly and monthly

Filling of documentation including absenteeism and overtime documentation, weekly absence list, data input sheets and Eco Time reports

Processing of production bonuses for both wages and salaries

Update leave records

Print weekly VIP and hours report for wages payroll and monthly summary payroll report

Print monthly VIP report for salaries

Create UIF file

Weekly VIP backup for wages payroll

Print general ledger and create file for accounts on wages payroll

Create salaries journal folder

Full VIP system backup

Processing of Performance Bonuses :

At end of sick cycle calculate value for sick days remaining and processes payout to staff

Letter to be completed informing staff of payout and new sick cycle

Processing of Terminations :

Complete letter of notice (when required)

Complete certificate of service and UIF form (UI-19) for all terminated employees

Amend terminated employee’s personnel file and place in termination section

Processing of Month end payments :

The following month end payments needs to be prepared and processes monthly :

ABSA Home Plan

Receiver of revenue (SARS)

Skills Development Levy (DSL)

Unemployment Insurance Fund (UIF)

Old Mutual Super Fund



MIBFA Levies (IC Levy, BC Levy, Dispute Levy)

Metal Industries Sick Pay Fund

Medical Aid (Topmed and Discovery)

Metropolitan Life



Reconcile payments

A copy of EFT’s for month end payment to be given to accounts

A copy of month end schedule to be given to accounts

Tax Return :

Submitting of year-end (February) and mid-year (August) Tax Return

Reconcile monthly payments for SARS remittance

Reconcile total paid to total on IRP 5 certificates

Print and distribute IRP 5 certificates

File hard copy of all documents submitted

Miscellaneous Task :

Filling of documentation into staff personnel files

Distribute nomination of beneficiary forms and confirmation of personal details forms once a year to ensure all information is up to date

Load savings onto VIP payroll every February

Distribution of documentation for all employees’ i.e. Old Mutual statements, leave application forms etc.

Loading of bonus provision every March

Loading increases with effect from 1 July every year

Group Funeral Claims

Sick Pay fund Claims

Account verifications for suppliers and new employees.

Shut Down Process :

Distribution of shut down leave forms

Leave pay and bonus calculations

Update long service payment schedule

Process shut down payroll


Processing wages and salaries payroll Capturing and updating of leave records Processing terminations Processing production bonus Processing month end payments Processing shut down payroll

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