Job Description

Key Tasks and Responsibilities

• LOG Cashbook

• Banking function i.e. uploading statements, Debit orders, Unknown deposits, banking queries, process accurately and timeously - AP and AR Bank entries.
• Reconcile cashbook
• General Ledger Reconciliation: Ensure clearing of reconciling items on the General ledger reconciliations.
• Manage recurring batch process across Business Units. (Fleet- First Auto, 3G, APN, Tracker, Accruals, outstanding PO's and travel costs)
• Work closely with Debtors and AP team also assist in problem resolution

• Fixed assets control

• Ensure the fixed asset register reconciles back to the fixed asset trial balance
• Assets register to be kept updated, accurately.
• Ensure new acquired assets are allocated to correct cost centers
• Ensure that assets are correctly classified into their respective categories
• Co-ordinate and process the transfers, disposals and sales of any assets in your respective business unit in ERP systems

• Cost Centre Management & BS Recons

• Ensure that expenses are allocated correctly in the general ledger
• Ensure the Integrity of the GL and Balance Sheet reporting by performing monthly Balance sheet reconciliations.
• Manage the trial balance dimension/ classification
• Deliver on all month end deliverables

• Month End Reporting

• Preparing monthly income statement for the business unit
• Prepare and upload Journals
• Collecting and analyzing data, which is then used in the preparation of weekly and monthly management packs (Tracker Model and Fleet Charge out/other general)
• Ensure that all expenses for the current month are all included
• Improve the quality and integrity of information reported in ALL Business Units.
• Prepare monthly packs timeously
• Manage Petty Cash, sign off monthly & all expenses accounted for, no outstanding slips, allocations etc. (ensure it is done by T+3)

• Budgeting & Forecasting

• Prepare Budget and PF files, presentations, commentary as per the guidelines
• Investigate significant variances between actual expenses and budgeted
• Prepare Capex schedule as per business unit manager ‘s plan and IT replacement schedule.

• Other

• Assist with ad hoc projects and costing support as and when required

Education, Experience and Skills

• Minimum of 2 years commercial experience.
• Must be computer literate - MS Excel, Word, PowerPoint, ERP
• Sage X3 or similar experience advantageous
• Certificate / National Diploma in Costing /Financial Management or similar or studying towards a Tertiary Qualification
• Computer Literacy
• Financial Numeracy
• Ability to meet deadlines
• Strong technical abilities
• Good communication skills
• Attention to detail
• Good team player
• Disciplined, pro-active and flexible