Job Description

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BUYERS ASSISTANT: PROTEIN Advert reference: woolw_000491 Advert status: Online Apply by: 5 January 2023

Position Summary

Industry: FMCG & Supply Management Job category: FMCG, Retail, Wholesale and Supply Chain Location: Cape Town Contract: Permanent Remuneration: Market Related

Introduction

To achieve the Meat & value-Added Meat team’s goals by providing administrative support to the Buying Team and to ensure the smooth running of the department. Supporting role will be across WW departments F14 Halaal; F39 Biltong; F58 Meat; F80 Value-Added Meats; F91 Deli Meats; F6161 Plant Based Protein departments.

Job description

• Administrative Supplier Management.
• Daily communication with the supplier base and weekly reconciliation.
• Communication with buyers/planners regarding supply and availability

and facilitating corrective action required at supplier base.

• Provide ordering support.
• Maintain Static data.
• Provide general administrative support to the Buying Team.
• Ensure all Price and Pack information is transmitted accurately to all suppliers
• Prepare departmental reports, Excel worksheets and

Word documents : e.g.: o Weekly sales reports per supplier. o Weekly supplier shorts (order fill) reports.

• Communication of Promotional Planner and managing suppliers’ completion of Promotional Check Sheet timeously with correct flashes.
• Manage alignment of flash fonts across all suppliers.
• Departmental operating expense capturing & management.
• Booking of meetings rooms, coffees and supplier parking.
• Compile, update and maintain supplier files.
• Manage and Audit, weekly, all supplier funds. Prepare summary of all Supplier Funds weekly for the buying team.
• Ad-hoc administrative duties
• Handle ad-hoc queries and requests
• Preparation of Contracts and Trading terms

Minimum requirements

• At least 2 years relevant administration experience
• Matric (Grade 12)
• Accounting diploma an advantage
• Financial auditing skills and/o experience will be advantageous.
• System experience of Supplier portal, COGNOS, CAM, JDA FF, FILA, RMS, FPI and COM share knowledge advantageous
• Computer literacy skills – Proficient in Excel, PowerPoint and Word
• Basic understanding of retail accounting practices
• Basic understanding of Buying and Planning Knowledge
• Team Player.
• Administration orientation with high levels of accuracy & attention to detail.
• Initiative – ability to anticipate Buying Team member’s requirements and react in advance.
• Ability and willingness to take routine decisions in the absence of Buyer.
• Planning and organizing skills.
• Good communication skills (verbal and written).
• Deadline orientated.
• Good interpersonal skills
• Customer Service Orientation
• Ability to work under pressure
• Attention to detail and Analytical ability
• Integrity and ability to maintain confidentiality
• Work with team at varying levels
• Results driven and proactive
• Connecting People.

Woolworths is an equal employment opportunity company that is committed to inclusion and diversity

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