Job Description

• We are looking for an Administrator: Operations to facilitate all administrative, documentation and logistic activities related to the Technical Operations Department by coordinating activities amongst the team to ensure deadlines are met. To establish and maintain effective working relationships with the staff, officials, key stakeholders and the rest of the Business Units and OPCOs in order to facilitate smooth running of the Technical Operations Departnment.

DUTIES AND RESPONSIBILITIES

• Aggregate the monthly reporting from all locations and produce the monthly report
• Aggregate the weekly reporting from all locations and produce the weekly report
• Ensure data is available, accurate and on time for weekly and monthly reports
• Provides high-level support by conducting research, preparing statistical reports and handling information requests
• Advise and support the Director of Technical Operations on matters requiring personal attention, with associated deadlines and prepare relevant documentation
• Assist the Director of Technical Operations with day-to-day activities
• Assisting with departmental cost processing, tracking, approvals and analysis; working closely with the finance department

Effective time and diary administration.

• Coordinate tasks, meetings and appointments
• Coordinate the Department’s annual calendar
• Evaluate invitations (internal and external) within the scope of diary administration and take appropriate action in respect of responding (where necessary) on behalf of the Director of Technical Operations

• Matric
• Diploma: Office Administration – 1 year
• Computer Literacy

Experience Required

• Minimum 2 years office Administration

Job Related Skills Required

• Effective communication and report writing skills
• Analytical thinking
• Engagement skills at all levels
• Proactive and organised, able to prioritize