Administrative Assistant
  • Cape Town, Western Cape, ZA
  • ABC Worldwide
Job Description

Administrative Assistant

Location : Johannesburg

Please send your CV to Michelle - kindo.m abcworldwide.com

Our client is a leading food technology company focused on the flavoring and processing of meat and plant-based meat products.

KEY RESPONSIBILITIES

General Administrative Tasks

  • Office management and administration
  • Telephonic query handling (Via WhatsApp), client liaison, assistance, problem solving and follow-up
  • Presentations and reports
  • Reference list of equipment
  • Negotiate pricing with Overseas Supplier
  • Negotiate pricing with Local Suppliers
  • Updating the quoting system with new machinery and updating pricing when Price Increases are applicable.
  • Supplier communications regarding Specs, Orders and new quotations.
  • Procurement process assistance and administration
  • Quotations management and related record keeping and administration
  • Diary management and planning

Customer Orders

  • Follow-up with the rep / customer for signed order and proof of payment of deposit. Equipment can only be ordered once a deposit has been received
  • Prepare Indent and send to Shipping / Procurement

CGI Equipment List

  • Monitoring the CGI equipment list to make sure that as equipment arrives it is moved around in good time to meet with promised delivery dates
  • Follow up with the warehouse to ensure that equipment is moved as requested
  • Arrange with the workshop for a technician to do the installation
  • Arrange with the warehouse to deliver equipment
  • Ensuring that files are up to date for Accounts to invoice including serial numbers

REQUIREMENTS / KNOWLEDGE

  • 5 + years’ experience
  • Bilingual (English and Afrikaans

QUALIFICATIONS

  • Grade 12

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