Administration Assistant
  • Johannesburg : Gauteng
  • RR Electronic Security Solutions
Job Description

Duties and Responsibilities 

  • Scheduling appointments, maintaining an events calendar, and sending reminders
  • Produce reports, presentations, and briefs.
  • Maintain office filing system.
  • Quotations / Pre and Post sales support
  • Planning and tracking of small works
  • Planning and tracking of repairs
  • Client Communications
  • Managing client expectations
  • Check outgoing and incoming orders are correct in terms of items /order numbers/ delivery notes etc.
  • Procurement and price negotiations with suppliers
  • Petty Cash
  • Vehicle – Fuel / Maintenance and licencing tracking and reports
  • Procurement (Office supplies)
  • Shopping (supplies)
  • Sign for parcels / stock deliveries
  • Telephone (Answer and forward calls)
  • Special once-off requests from Management
  • Year-end function & Events
  • Maintenance of office and equipment

Requirements

  • Grade 12 with Mathematics
  • Management of Company Travel Desk
  • HR/PA experience would be a benefit.
  • 1-3 years’ experience in a similar role
  • Excel & Office 365
  • Strong in Mathematics and analytically inclined
  • Quick Books Software experience

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