Job Purpose
Collect outstanding funds from PRSA customers and processes payments; maintain age analysis and customer accounts.
Key Duties and Responsibilities
Payments from debtors collected, on-time
Maintain customer information
Customers amending payment terms are accurately captured
Bank codes applied for in event of amending terms
Original signed sureties obtained and filed in accordance with credit policy.
Valid liquor licenses obtained annually.
ITC credit reports obtained and filed as per credit policy
Credit terms reviewed and adjusted as a result of customer payment defaults
Collect payments and accurately recorded
EFT payments received and allocated
EFT-before-delivery processes followed before orders released
All customer accounts with various payment terms are received and accurately recorded
Overdue accounts actioned
EFT before-delivery and EFT on-delivery payments reconciled daily and follow-up of non-payments within 48 hours from receipt of banking details from warehouse
Credit policy on credit limit is being adhered to
Invoices are paid in accordance with PRSA terms
Banking on daily basis
Daily banking schedules, daily deposits and receipt batches properly filed
Banking listed updated on daily basis
Allocate payments
Unallocated receipts/deposits are investigated and resolved weekly
Funds only allocated if remittance from customer or confirmation regarding allocation
Release orders
Orders released by deadline as stipulated on SOP
Orders released only if customer account up-to-date and credit limit adhered to
Orders in excess of credit limit released only once approval obtained (as per delegation of authority)
Orders are placed on credit hold and released once account up to date
Contact overdue customers
Management of customer accounts to avoid bad debt
Consignment stock and display stock register updated
Consignment stock is being returned weekly
Accurate information maintained in the event of debtor non-payment
Customers notified of orders are placed on credit hold
File and bank cheques
Cheques received are recorded in cheque register with appropriate details
Cheques received are banked on date of cheque and not before due date
Review and reconcile accounts
Key account reconciliations are being completed and sign-off obtained monthly
Key account comparisons made between customer’s statement and ERP supplier balance
Rebates, trade advertising and pricing claims deducted by customer recorded and forwarded to management for approval
Accurate processing of journal entries
Customer remittances and payment claims properly filed within seven days after month-end
Reporting requirements
Debtors age analysis reviewed weekly and continuously updated and maintained
Bad debt documentation is accurate and presented to Finance Manager
Orders on hold report to be sent out daily advising Customer and Sales Rep & Regional Sales Manager.
Schedules on default customers are prepared and presented at monthly credit meetings
Weekly and month-end reports are completed timeously
Reports given on queries on customer accounts
Weekly reports given to Finance Manager on overdue accounts and stopping of supply
Monthly statements sent to all payment-term customers
Productive relationships with internal and external stakeholders maintained
Coordinate with Sales, Warehouse
Internal stakeholders given accurate financial information when required
Post-dated cheques collected from warehouse on daily basis
Pricing queries are passed onto Sales
Collaborate with external agencies
Collection agencies are properly instructed, and correct documentation provided
Key Competencies and Experience
Knowledge, Skills and Attributes:
Functional and Technical Competencies:
Management Reporting & Analytical Skills, Corporate Policies/Procedures & Internal Control, Financial Plan & Business Support, Company & Business Knowledge, Management Information Skills, Planning and Organising
Behavioural Competencies:
Effective Decision Making, Planning and Organising, Teamwork, Communication, Technical Expertise, Big Picture Thinking, Change Management, Making Things Happen, Initiative
Qualifications and Experience:
5 years’ experience in Accounts Receivable role
JD Edwards (ERP) experience advantageous
Credit Management Certificate or similar
Job Posting End Date:
2023-02-17-08:00
Target Hire Date:
2023-03-01-08:00
Target End Date: