Accounts Receivable Clerk
  • Johannesburg, Gauteng
  • Pernod Ricard
Job Description
Job Purpose Collect outstanding funds from PRSA customers and processes payments; maintain age analysis and customer accounts. Key Duties and Responsibilities Payments from debtors collected, on-time Maintain customer information
  • Customers amending payment terms are accurately captured
  • Bank codes applied for in event of amending terms
  • Original signed sureties obtained and filed in accordance with credit policy.
  • Valid liquor licenses obtained annually.
  • ITC credit reports obtained and filed as per credit policy
  • Credit terms reviewed and adjusted as a result of customer payment defaults
Collect payments and accurately recorded
  • EFT payments received and allocated
  • EFT-before-delivery processes followed before orders released
  • All customer accounts with various payment terms are received and accurately recorded
  • Overdue accounts actioned
  • EFT before-delivery and EFT on-delivery payments reconciled daily and follow-up of non-payments within 48 hours from receipt of banking details from warehouse
  • Credit policy on credit limit is being adhered to
  • Invoices are paid in accordance with PRSA terms
Banking on daily basis
  • Daily banking schedules, daily deposits and receipt batches properly filed
  • Banking listed updated on daily basis
Allocate payments
  • Unallocated receipts/deposits are investigated and resolved weekly
  • Funds only allocated if remittance from customer or confirmation regarding allocation
Release orders
  • Orders released by deadline as stipulated on SOP
  • Orders released only if customer account up-to-date and credit limit adhered to
  • Orders in excess of credit limit released only once approval obtained (as per delegation of authority)
  • Orders are placed on credit hold and released once account up to date
Contact overdue customers
  • Management of customer accounts to avoid bad debt
  • Consignment stock and display stock register updated
  • Consignment stock is being returned weekly
  • Accurate information maintained in the event of debtor non-payment
  • Customers notified of orders are placed on credit hold
File and bank cheques
  • Cheques received are recorded in cheque register with appropriate details
  • Cheques received are banked on date of cheque and not before due date
Review and reconcile accounts
  • Key account reconciliations are being completed and sign-off obtained monthly
  • Key account comparisons made between customer’s statement and ERP supplier balance
  • Rebates, trade advertising and pricing claims deducted by customer recorded and forwarded to management for approval
  • Accurate processing of journal entries
  • Customer remittances and payment claims properly filed within seven days after month-end
Reporting requirements
  • Debtors age analysis reviewed weekly and continuously updated and maintained
  • Bad debt documentation is accurate and presented to Finance Manager
  • Orders on hold report to be sent out daily advising Customer and Sales Rep & Regional Sales Manager.
  • Schedules on default customers are prepared and presented at monthly credit meetings
  • Weekly and month-end reports are completed timeously
  • Reports given on queries on customer accounts
  • Weekly reports given to Finance Manager on overdue accounts and stopping of supply
  • Monthly statements sent to all payment-term customers
Maintaining customer online portals Customer requirements
  • Maintain claims and queries online daily.
  • Retrieve remittance advice
  • Retrieve claims
  • Upload statements on or before due dates.
  • Send weekly schedules as required
Productive relationships with internal and external stakeholders maintained Coordinate with Sales, Warehouse
  • Internal stakeholders given accurate financial information when required
  • Post-dated cheques collected from warehouse on daily basis
  • Pricing queries are passed onto Sales
Collaborate with external agencies
  • Collection agencies are properly instructed, and correct documentation provided
Key Competencies and Experience Knowledge, Skills and Attributes: Functional and Technical Competencies:
  • Management Reporting & Analytical Skills, Corporate Policies/Procedures & Internal Control, Financial Plan & Business Support, Company & Business Knowledge, Management Information Skills, Planning and Organising
Behavioural Competencies:
  • Effective Decision Making, Planning and Organising, Teamwork, Communication, Technical Expertise, Big Picture Thinking, Change Management, Making Things Happen, Initiative
Qualifications and Experience:
  • 5 years’ experience in Accounts Receivable role
  • JD Edwards (ERP) experience advantageous
  • Credit Management Certificate or similar
Job Posting End Date: 2023-02-17-08:00 Target Hire Date: 2023-03-01-08:00 Target End Date:

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