Job Description

Project Accounting Administration

• Ensure that each Network Group project is accounted for in accordance with IFRS.
• Recommend improvement to existing project accounting policies, processes and procedures to enhance effectiveness, efficiency and performance
• Ensure that Network Group adhere to the financial policies, processes and procedures.
• Recommend changes and modification to systems as required to ensure timeliness, accuracy and efficiency.
• Manage and monitor the raising of requisitions for Network Group Capital projects. Ensure that the distribution on each requisition is in line with IFRS, Capex project toolkit, and Oracle Projects.
• Submit the relevant reports of Network Group to the Senior Project and operational accountant, to consolidate for the monthly financial pack for finance consolidation.
• Submit the relevant reports of Network Group to the relevant CPM –PM’s, GM’s and CTO.
• Assist business in preparing capital project documentations
• Analyse financial goals of the projects and ensure delivery of all the financial objective of the projects.
• Ensure that internal labour per Network group project is capitalised and supporting documentation is in place.
  

Cost Control

(This function will have a direct reporting into the Project area and an indirect reporting line to Project Office for the whole planning cycles )

• Assist Network Group with budget inputs and forecast reviews as requested by business finance.
• Assist in the implementation of new Network group budgets and forecast. Ensure that all approved adjustment is reflected on the effected project budgets.
• Control Network department budgets and ensures that the project budgets is not overspend.
• Track Network Group budget vs. actual for CPM projects
• Understand and report on all major variances from the Network group budgets.
• Control and report on spend vs. forecasts to budget. Analyse cash flow for Network Group department and inform finance accordingly.
• Ensure that Network Group comply with all business rules related to the financial cost per project (OPEX and CAPEX).
• Control costs through the recommendation of lower cost options / more effective processes and procedures

• Identify areas where money is lost and recommend ways to reduce expenditure where possible
• Check invoices per project and reconcile with commitments.
• Monitor and accrue all work schedules not yet invoiced
• Manage all administrative tasks related to project accounting environment
• Manage material resource planning with materials planner and logistics to ensure equipment is ordered on time
  

Project Accounting Query Resolution

• Address problems relating to project accounting on a case by case basis, ensuring an optimal balance between the response to the situation, the cost of that response, and the core purpose of the organisation
• Deal with problem situations that arise timeously and efficiently
• Follow clear and linear procedures to diagnose and solve accounting-related problems that are not always obvious
• Provide information and knowledge as required to resolve problems
• Generate different options for the known problem, evaluate possible methods to resolve the problem, and select the most appropriate solution in terms of enhanced effectiveness and efficiency, and reduced cost
• Tailor solutions to suit the problem (within defined parameters)
• Take action to prevent the reoccurrence of problems
• Make use of available resources to solve the problem
• Identify external parties to assist with problem solving as required
  

Information Management

• Ensure time sheets are processed for each project
• Update progress tracking information and reports at project portfolio level
• Provide regular information to all relevant project/programme managers
• Ensure support documentation received is in compliance with requisition format and requirements
• Request and submit copies of missing backup documentation
• Maintain complete project files for the entire duration of the project. Act as point of contact for year end audit requirements
  

Reporting

• Conduct reporting on project accounting status and quarterly forecasts
• Assist business finance in quarterly forecast with regards to project costs.
• Identify and prepare relevant information and data for reporting purposes
• Make assessments of and draw solutions from qualitative data. Make logical deductions and draw conclusions that can be motivated
  

Customer Satisfaction:

• Consider the implications of actions to be taken for the customer / the effect of actions on the customer
• Understand the immediate consequence and impact of activity on the customer
• Report and escalate issues as and when required to the responsible person to ensure continuous Operational Support
• Respond to customer queries in line with set guidelines
• Escalate unresolved queries timorously
• Ensure that customer specifications are met and that the customer is satisfied with the end service and/or product
• Deliver first time right service excellence